---
title: " Purchase Orders (PO's) and Receiving"
url: "https://help.healthbridgenova.co.za/en/article/purchase-orders-pos-and-receiving"
language: "en"
last_updated: "2026-09-16T12:06:32.131Z"
---

#  Purchase Orders (PO's) and Receiving

This guide streamlines the creation of purchase orders (POs) for suppliers, initiating the stock-receiving process. Generate POs from supplier invoices. Receive Stock using the Process full, partial, or damaged stock via the receiving tab, integrating items into dispensing or quarantine bins.

###  **POs and Receiving**

This is where you **create purchase orders (POs)** for suppliers. It’s the first step in the stock-receiving process:

1.  Create a PO using your supplier’s invoice
2.  When stock arrives, use the **Receiving tab** to process it
3.  You can fully receive it, part-receive it, or fail it due to damage This process adds received items into your dispensing bin or quarantine. 

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXe8kwPWKjXiBvgqKwg9ta2FPE0WrGoCQnu1i6eLVOPDksGG1tf3j7SS-fkKmzq0JLTP298i5nfPQVc3rEBsRB0PMHL5hhixhDVtll8gZFYwkp5T05U3mi-FEe2774uhtpn0ATm3?key=wGWV6Irnt4qRdiZYo1IFVb7w)

###  **Steps to Create Purchase Orders** 

1.  Navigate to the  "**Stock"** Tab**.**
2.  Select  **"POs and Receiving"**
3.  Select a **Vendor** or add a new one.
4.  Add stock items (use dropdowns to select item complete the required units, qty).
5.  Click on **"Generate"** to save the purchase order.
6.  The user also has the option for pause the purchase order by using the **"Save for Later"** option.
7.  The practice/user can also use the Purchase order and **"Create Template"** for quick and easy use for future orders.

![](https://cdn-assets.productfruits.com/9ac715f2-6f66-4049-9036-24f4340b1c66)

###  **Steps to Receive Stock**

1.  Navigate to the **Stock**.
2.  Select **"POs and Receiving"** option.
3.  Select the purchase order related to the stock delivery
4.  Validate/check the stock that has been received in the **"QC"** section the user can **"Pass/Fail/Part Fail."**
5.  Finalize the Purchase order by selecting **"Complete Receiving".**
6.  Received items are added to your **Dispensing Bin** for use within the practice. Failed items are added to your **Quarantine bin** for further intervention (Supplier return).

![](https://cdn-assets.productfruits.com/fd2f00ee-7d47-4129-92fa-c220688387c8)