---
title: "Vendor Management "
url: "https://help.healthbridgenova.co.za/en/article/vendor-management"
language: "en"
last_updated: "2026-10-21T08:36:10.328Z"
---

# Vendor Management 

In the Healthbridge Nova Stock Module, Vendor Management acts as your centralized digital address book for all your medical suppliers. Setting up your vendors is a mandatory first step—you must register a supplier in this section before you can create a Purchase Order (PO) or initiate a Supplier Return Note (SRN) for them.

###  **Step-by-Step: Adding a New Vendor**

1.  From the top navigation bar, click **Stock Management** and select **Vendor management** from the left-hand menu.
2.  Click the **\+ Add new** (or **Add Vendor**) button. 
3.  In the form, enter the relevant information for the supplier. Click **Save** to finalize the profile.

-   **Vendor name**
-   **Contact person**
-   **Phone number** and **Email address**
-   **Default Delivery/Payment Terms** (e.g., "on credit 30 days")
-   **VAT number** (if applicable) and any **Special Notes** for the supplier .

Once saved, this vendor will instantly become available in dropdown menus across the system whenever you need to order or return stock. *(Note: You can also add a new vendor directly from the PO creation screen by clicking 'Add new' next to the vendor dropdown).*

![](https://cdn-assets.productfruits.com/d62a7f1d-349a-4fce-b531-d47d55d08234)

### **Editing or Deleting a Vendor**

If a supplier's contact person changes, or you stop doing business with them, you can easily update your records from the same **Vendor Management** screen:

1.  **To Edit:** Find the vendor on your list and click the **pencil icon** to update their details.
2.  **To Delete:** Click the **trash icon** next to the vendor to completely remove them from your list.

![](https://cdn-assets.productfruits.com/f0a9c4b7-930a-4155-92d5-e65a81858859)

Always ensure your vendor email addresses and contact numbers are kept up-to-date. Because this database links directly to your ordering and return workflows, having accurate contact info prevents delays when you are trying to send out a Purchase Order or follow up on a pending **SRN**.