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Login to Healthbridge NovaHow to add a patientHow to add an appointment to the CalendarHow to Perform a Benefit Check in Healthbridge NovaHow to Capture an Invoice in Healthbridge NovaHow to manage patient accounts Part 1How to manage patient accounts Part 2How to add notes to a Patient Account Working with the Healthbridge Nova inboxHow to do a Manual RA Capture.How to Fix and Resubmit Claims in Healthbridge NovaHow to search for patient accountsHow to view transactions and invoices on an account How to manage captured invoices How to follow up on Invoices How to cancel a cash Invoice How to add a Credit Note How to add a Debit Note How to manage Unallocated Credits
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How to Capture an Invoice in Healthbridge Nova

Invoices can be generated in multiple ways, including automatically after a consultation or manually from the patient’s account. Follow these steps to capture an invoice efficiently.

Step 1: Choose a Method to Capture the Invoice

Option 1: After a Completed Appointment

  1. Log in to Healthbridge Nova.
  2. Navigate to the ‘Waiting Room’.
  3. Click ‘Check-Out’ after the patient’s appointment.
  4. A pop-up will appear prompting you to finalize the invoice.
  5. Click ‘Yes’ to proceed.

Option 2: Manually from the Patient’s Account

  1. Navigate to the ‘Accounts’ tab.
  2. Click on ‘Accounts’ in the left-hand panel.
  3. Search for the patient’s account and select their name.
  4. Click ‘Capture Invoice’.

Option 3: Quick Access via Quick Launch Menu

  1. Click on the Quick Launch Menu.
  2. Select ‘Capture Invoice’.

Step 2: Enter Invoice Details

  1. Fill in the following required fields:
    • Date of Service → Auto-filled with today’s date.
    • Link to Appointment → Select the appointment (if applicable).
    • Place of Service → Default is ‘Consulting Room’.
    • Branch → Select the relevant practice location.
    • Treating Provider → Choose the doctor or provider.
    • Invoice Type → Select Cash or Medical Aid.

Step 3: Add Additional Claim Information (If Required)

  1. If applicable, enter:
    • Authorization Number (if required by medical aid).
    • Referring Provider (if applicable).

Step 4: Enter Diagnosis and Billing Information

  1. Enter the Diagnosis Code:
    • If known, enter the code directly.
    • If unknown, click the search icon to find it by description or code.
  1. Complete the Invoice Line Items:
    • Click on the Line Type dropdown.
    • Enter the Tariff Code.
    • Enter the Nappi Code (for medicines or consumables).

Step 5: Finalize and Save the Invoice

  1. Click ‘Submit’ to save the invoice.
  2. Optional: If this claim is frequently used, click ‘Create Template’ to save the details for future use.

The invoice has been successfully captured in Healthbridge Nova!

NOTE: Healthbridge Nova allows one invoice to include multiple line items of procedures, medications, and consumables. However, claims are processed per invoice and cannot be submitted as multiple claims at once.
 

Click below to watch a quick tutorial 

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